Establishing an online presence is essential for freelancers, small business owners, and large corporations. While global domains like `.com` or `.org` require annual subscription fees, Nepal offers a unique advantage. Through Mercantile Communications, the official registry of the `.np` country code top-level domain (ccTLD), citizens and local companies can register `.np` domains completely free of charge.

However, because these domains are free, the registry implements strict guidelines to prevent cybersquatting and ensure names match physical identities. Many applications get rejected due to incorrect documentation, misspelled names, or poorly formatted cover letters. In this comprehensive 1500+ word guide, we walk you through the registration process to ensure a successful application.

Chapter 1: Criteria for Domain Selection

Before registering, understand the strict naming conventions dictated by Mercantile. Since they do not charge fees, they verify that the requested domain directly relates to the applicant's name:

• Personal Domains: Must be based on your official name as written on your citizenship certificate or passport. If your name is *Hari Shrestha*, you can register `harishrestha.com.np`, `shresthahari.com.np`, or variations like `hshrestha.com.np`. You cannot register generic names like `nepaliphotographer.com.np` under a personal profile.
• Business/Corporate Domains: Must directly match the registered company name. If your company is registered under *Vertex Solutions Pvt. Ltd.*, you can claim `vertexsolutions.com.np` or `vertex.com.np`. Generic keywords like `webdesign.com.np` will be rejected unless they match a company trademark.

Chapter 2: Documents Required for Registration

You must upload clear, legible copies of the following documents (in JPG/JPEG format, under 200 KB per file):

1. For Personal Registration:
   • Front and back copies of your Nepali Citizenship Card (Nagarikta) or Passport.
   • A hand-signed cover letter requesting the domain name.
2. For Business Registration:
   • Company Registration Certificate (issued by the Office of the Company Registrar or Department of Cottage and Small Industries).
   • PAN/VAT Registration Certificate.
   • An official cover letter written on the company letterhead, stamped, and signed by an authorized representative.

Chapter 3: Step-by-Step Registration Guide

Once your documents are ready, follow this process:

1. Visit the official portal at **register.com.np**.
2. Search for your desired domain name (e.g., `yourname.com.np`). If available, click **Add to Cart** and select **Register Now**.
3. Create a new user account or log in with your existing credentials.
4. Fill in the Primary and Secondary Name Server (DNS) addresses. *Tip: If you are using Cloudflare, enter `ns.cloudflare.com` nameservers, or use your hosting provider's default DNS details.*
5. Fill out the administrative contact form, supplying your name, physical address, and contact details.
6. Upload the required documents, choosing **Cover Letter** for your request letter and **Citizenship Document** for your government ID.
7. Submit the application and wait for verification.

Chapter 4: The Critical Request Cover Letter

The cover letter is the most common point of failure for applicants. It is a formal request written to the Hostmaster at Mercantile. It must satisfy these conditions:

• Formal Address: Must be addressed to:
  *The Hostmaster,*
  *Mercantile Communications Pvt. Ltd., Durbar Marg, Kathmandu, Nepal.*
• Clear Subject: e.g., *"Subject: Application for free .com.np domain registration."*
• Verification Statement: The body must state the requested domain name and verify that it matches your citizenship details or company name.
• Signature: For personal accounts, a physical signature is required. Scan or photo the printed, signed page. For companies, print it on company letterhead, sign it, and apply the official company stamp.

Chapter 5: Common Rejection Reasons and How to Avoid Them

• Mismatched Names: Applying for `kathmandublogger.com.np` with a personal citizenship card will trigger an instant rejection. Stick to your exact name.
• Poor Document Quality: Blurred images, cropped corners, or documents over 200 KB that fail to upload correctly are frequent issues. Make sure your scans are crisp.
• Invalid Cover Letter: The letter must contain a formal signature. It should be addressed to the Hostmaster, declare your domain name, and state your eligibility.

Conclusion

Registering a `.com.np` domain is a fantastic way to claim your digital identity in Nepal. By following the naming guidelines, prepping your scans, and drafting a proper cover letter using Mero Tool's Cover Letter Generator, your site will be live and approved in no time.